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A video conferencing system is a combination of audio and video equipment that is used for real-time communication with simultaneous image and sound transmission, mostly in companies. In the process, the conference participants communicate with each other regardless of location.
No company can do without meetings and (internal) training. In order to be able to carry out these efficiently, video conferences have many advantages:
- Location-independent meetings: You can bring your employees together from all over the world - whether from the home office, office or branch offices. Reduce business travel costs: Your employees stay in their location and are digitally present at meetings. This eliminates costs for transport, accommodation, meals and possible expenses, for example.
- Working time is used more productively: The time that you or your employees would need for travelling to and from the meeting can be filled with tasks from your daily business.
- Smaller meeting or office rooms necessary: You do not need huge meeting rooms to accommodate several staff members for one appointment. If some of your employees work at other locations or from home, you can get by with smaller office spaces. This way you can even save on rent and ancillary costs for electricity, water & co.
- Digital minutes or recordings possible: You can record meetings, trainings or demonstrations as video. Employees who were not present on the day or had to leave the event early can watch the recording again.
- Positioning as an attractive employer: Video conferencing allows you to give your employees the chance to work from home and be present at important meetings. This promotes work-life balance and makes your employees happier - word gets around!
For a video conference you need
- Video conference camera
- Microphone
- Loudspeaker
- Display device, e.g. display or projector
- Good internet connection (so that the image and sound are transmitted without delay)
- Video conferencing software, e.g. Skype, Google Meet, Zoom
If you have limited space in the meeting room, a compact video conferencing system is a good choice. A camera, microphones and loudspeakers are already built in. This allows you to place it directly above the display or on a sideboard, for example.
Many modern video conferencing systems can be set up in just a few steps. Logitech offers a plug-and-play solution for its products, with which you can simply connect the conference camera or the conference system to your end device, e.g. display or laptop, via USB. You do not need to install any additional software.
The optimal number of participants depends on the video conferencing system used. Depending on how good the room coverage by the camera and the audio system can be realized, the optimal number of participants can vary greatly.
For example, the Logitech Rally Bar video conferencing system is suitable for up to 12 participants.
This depends on how extensive a video conferencing system is to be and what functions it brings with it. As a rule, complex all-in-one solutions for large conference rooms are usually more expensive than compact systems for small meeting rooms. But you will quickly recoup these costs by saving several business trips.
This depends very much on how many people are taking part in a video conference. Small huddle rooms and meeting rooms offer correspondingly less space than conference rooms for large gatherings of several dozen participants.
The room size plays an important role in the selection of a suitable video conferencing system. This is because the camera as well as the microphones and loudspeakers of a video conferencing system should cover the entire room if possible. This ensures that each participant is clearly visible and can be understood acoustically.
