Video conference rooms - tailor-made with perfect audio & video technology

Hybrid & platform-independent accessible solutions

visunext stands for first-class video conferencing room solutions that revolutionise communication and collaboration in companies. Our goal is to design technology that connects people, no matter where they are. Whether you need a small huddle room concept for creative brainstorming, a fully equipped conference room for board meetings or a modern training room for knowledge transfer - we have the expertise and know-how to turn your vision into reality.

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We not only plan your video conferencing rooms, but also offer full installation and maintenance of the systems used. Our team of technicians and planners work closely with you to develop a solution that meets your requirements and exceeds your expectations.

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Elementary hardware components of a video conference room

In today's business world, where telecommuting and remote teams are becoming the norm, video conferencing systems have become the backbone of corporate communications. They make it possible to maintain face-to-face communication and collaboration in real time across geographical boundaries. However, to take full advantage of this tool, it is crucial to have the right equipment and to consider various aspects when planning a video conference room.

Audio: The key to successful videoconferencing

Audio quality in a video conference room can make the difference between a productive session and an unpleasant experience. We present three common audio setup options used in video conference rooms.

"Audio is key and even more important than video! Regardless of the size of the room and the number of participants, audio quality should always be a primary concern, as clear communication is the essence of any successful video conference."

Personal advice

All-in-one systems

Speakerphones

Ceiling microphones

Audio conference systems in comparison: All-in-one systems, speakerphones and ceiling microphones

	All-in-one devices	Speakerphones	Ceiling microphones
Audio quality	In a very limited radius for a small number of participants.	Series connection of several microphones possible. Suitable for several participants.	Highest high-end audio quality including noise reduction.
Connectivity	No complicated cabling required.	Connect via USB or Ethernet interface.	Maximum stability when connected via Ethernet.
Installation	Comparably simple, as regularly plug-and-play.	Under-table cabling. We will be happy to draw up connection sketches for you or take care of the installation.	Professional installation by our technicians.
Handling	Very user-friendly, as only one device needs to be operated.	Intuitive handling. However, the microphone may interfere with the table.	Simple handling.

Video conferencing systems in comparison: All-in-one systems vs. PTZ cameras

There are several factors to consider when it comes to video technology. All-in-one devices offer ease of set-up and operation, but can be limited in terms of image quality and functionality. PTZ (pan-tilt-zoom) cameras, on the other hand, offer more control and flexibility, but require a separate audio installation.

All-in-one video solutions

+ Easy to set up and operate

+ Less expensive to purchase

+ Integrated microphones and speakers

-limited zoom capability

-fixed mounting points

-only suitable for smaller number of participants

PTZ cameras

+ Maximum image quality

+ Flexibility and control over camera movements

+ Speaker tracking

+ Optimal for large rooms and many participants

-more complex setup and operation

-separate audio devices required

From resolution to zoom: important features when choosing a video solution

Angle

A wider viewing angle can capture more participants.

Optical zoom

This allows you to zoom in on speakers or objects without compromising image quality.

Resolution

High resolution ensures a clear and detailed picture.

AI technologies

Speaker tracking and other AI functions increase the interactivity of video conferences.

Speaker Tracking

Recognising and focusing on people who are speaking enables dynamic communication.

The right choice: display technology in video conferences

Display technology plays a crucial role in the presentation of and interaction with content during a videoconference. It is crucial that the choice of hardware components for the videoconference room is tailored to the specific requirements and context of the users . A well-equipped room should not only offer the best possible audio and video quality, but also enable user-friendly and ergonomic use. Here are some points for comparison.

Dual-Screen

Enables simultaneous display of video feeds and presentation content.

Inch size

The size of the display should be chosen depending on the number of participants and the size of the room.

Brightness

Sufficient brightness ensures clear visibility of content, even in brightly lit rooms. LED walls can be a good solution.

Viewing angle

A display with a wide viewing angle ensures that the content is clearly visible from different positions in the room.

Interactivity

An interactive display can be useful to allow direct interaction with the content presented.

Ergonomic holder

Ergonomic mounts ensure positioning at a comfortable height to avoid eye and neck strain.

Height adjustable meeting tables

In addition to meeting tables, the display height and position should also be adjustable so that all participants can see the display.

A comparison of the most important software solutions

Video conferencing room software solutions enable the planning, execution and follow-up of video conferences. They can offer features ranging from video and audio transmission to screen sharing, artificial intelligence integration and room management. Choosing the right software depends on many factors, including the specific requirements of the users. The best-known software solutions include Microsoft Teams, Zoom and Google Meet.

Microsoft Teams

Microsoft Teams provides a comprehensive solution for video conferencing and team collaboration. It enables video and audio calls, text chat, file sharing and screen sharing, and supports real-time collaboration in Microsoft Office documents.

Staff in a meeting room looking at a display with a video conference in progress

Zoom

Zoom is known for its ease of use and wide range of features that include video conferencing, webinars, screen sharing and interaction. It also offers features such as virtual backgrounds and touch-up filters

Google Meet

Google Meet is part of Google Workspace (formerly G Suite) and offers video conferencing, screen sharing and integration with Google Calendar and Gmail. It is known for its simplicity and efficiency

At a glance: A comparison of leading video conferencing applications

Functions	Microsoft Teams	Zoom	Google Meet
Number of participants	Up to 10,000 participants in Live Event mode	Up to 50,000 participants with large event licence	Up to 1,000 participants
Operation	User-friendly, with a wide range of functions	User-friendly with easy set-up	Very simple and intuitive, fewer functions
Connectivity	Strong connectivity, supports many devices	Strong connectivity, supports many devices	Good connectivity, best with Google devices
Privacy	Strong controls and compliance features	Strong, some concerns in the past	Advanced security features
Interactivity	Strong interactivity, with whiteboarding and live responses	Interactive, with polls and interactive whiteboards	Limited interactivity, mainly through chat
AI integration	AI integration for automatic transcription and translation	Transcription, translated subtitles	AI integration for noise reduction and subtitling
Room management	Advanced room management functions with team rooms	Simple room management like "Breakout Rooms	Simple room management
Support	Comprehensive 24/7 phone and web support	Comprehensive 24/7 live support for businesses	Limited support for free accounts
Device Management	Advanced device management features such as remote access and configuration	Basic device management	Limited device management features

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(BYOD) Bring-Your-Own-Device vs. (MTR) Rooms solutions

BYOD Video Conferencing

BYOD (Bring Your Own Device) is an approach where staff bring their own devices - usually laptops or tablets - into a video conference and use them for presentation and delivery . This approach has gained popularity in recent years as it allows for greater flexibility and allows staff to work with the devices they prefer and know.

A BYOD approach is beneficial in a small business that values flexibility and wants to save costs. In this case, a solution such as Barco ClickShare can be used, allowing employees to connect their own devices and share the screen with others. No special equipment would be required for this, apart from the staff's personal devices and a display or projector for screen sharing.

In a BYOD installation we are planning, it is possible to access the existing video conferencing hardware with changing notebooks.

(MTR) Rooms solutions

(MTR) Rooms solutions are dedicated systems for video conferencing rooms, which are based on software solutions from various manufacturers. They offer a wide range of features, including video and audio calls, screen sharing and interaction, and can be integrated with a variety of hardware devices, such as cameras, microphones and displays. You can instantly join a video conference or start your own. No need to own a device - the room is the device!

(MTR) Rooms solutions are suitable for companies with higher demands on the quality and security of video conferencing. Rooms solutions can be combined with specialised hardware such as professional cameras, microphones and displays to ensure a high-quality conferencing experience. Examples of such hardware could include a Microsoft Surface Hub 2S for interaction and collaboration, a Poly Studio X30 camera for high-definition video and a Shure MXA920 ceiling microphone for high-quality audio.

how-to-integrate-microsoft-teams-rooms-with-other-conference-room-technology

Advantages and disadvantages at a glance: Bring Your Own Device (BYOD) vs. (MTR) Rooms solutions

	BYOD	Rooms solutions
Flexibility	Staff can use their own devices and start directly.	The computer to start the VC software is integrated in the room and ready to go.
Ease of use	Staff are familiar with their own devices and can thus share content easily.	The conference is ready immediately. Hardware and software problems are minimised.
Cost	Staff bring their existing devices.	Special hardware is needed and must be purchased first.
Security	Personal devices are usually less well protected.	High data security as company hardware and software are used.
Compatibility	Can be a problem if different devices and operating systems are used.	High, as all devices and software used are compatible.

No two rooms are the same - What should be considered?

Designing a videoconferencing room is a complex task that must take into account a variety of aspects. In fact, no two rooms are alike, and each configuration must meet the specific needs and requirements of the organisation. Here are some of the most important factors to consider when designing a video conferencing room:

Light

Lighting is important for videoconferencing as unfavourable light can affect visibility. A mix of natural and artificial light, carefully positioned to reduce shadows and glare, is ideal.

Acoustics

Room acoustics, influenced by hard and soft surfaces, affect audibility. Acoustic adjustments such as carpets, curtains and special panels can help improve this.

Ergonomics

Ergonomics in videoconferencing rooms, includes the correct positioning of the table and display, as well as appropriate chair support to ensure the comfort and efficiency of the participants.

Wiring options

Thoughtful cabling planning is critical to avoid clutter and ensure effective functionality of all equipment in a video conference room.

WLAN vs. wired network connection

While WLAN offers flexibility and aesthetics, a wired connection usually provides more stability and speed. The size of the room, the number of users and the type of device are decisive in the choice.

Arrangement of table, display and seating

The furniture arrangement has a considerable influence on the use of space. The table and seating should be placed so that participants can sit comfortably and have a good view of the display and camera, which should be at eye level and visible to all.

Dimension

The size and shape of the room influences how well participants are perceived and how many people can be seated. In small rooms, the camera view may be limited, while in large rooms additional cameras and microphones may be necessary.

Designing a video conferencing room is a task that requires careful planning and consideration of a variety of factors. While specific requirements vary from room to room, lighting, acoustics, dimension, furniture arrangement, ergonomics and network connectivity are all important aspects that should be considered in any room. It is important to consider the specific needs and requirements of the business and seek professional advice where necessary!

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The number of participants controls the technology

The number of participants in a video conference room has a significant impact on the technology and equipment required. A small room for six people will not require the same technical infrastructure as a large room for 18 or more participants. Below we show how the requirements for video conferencing technology vary with the number of participants.

Best practice for video conference rooms up to 6 participants

A small conference room for up to 6 participants can often get by with less complex technical equipment. A single, centrally positioned table microphone may be sufficient to capture everyone in the room. Similarly, a single camera, possibly with a wide-angle or fisheye lens, may be sufficient to capture all participants. Display requirements depend on the type of conference, a single interactive display may be sufficient. In terms of connectivity, a simple WLAN connection with sufficient bandwidth may be sufficient.

Video conferencing equipment options for rooms with up to 6 participants

Good ★★★

Better ★★★★

Best ★★★★★

Microphones

All-in-one video conferencing unit

One central table microphone

Multiple table microphones

Cameras

All-in-one video conferencing unit

Single camera

or PTZ camera

Single camera or PTZ camera

Displays

Single display

Interactive video conference display

Connectivity

WLAN connection

Wired connection

Wired connection with dedicated network

Best practice for video conference rooms up to 18 participants

A medium-sized conference room for up to 18 participants places higher demands on the technology. Here, multiple microphones are needed to ensure that everyone in the room can be heard clearly. These can be in the form of table microphones, ceiling microphones or even body or lavalier microphones for individual speakers. Multiple cameras or a pan-tilt-zoom (PTZ ) camera may be necessary to capture all participants. To ensure that all participants can clearly see the information presented, several screens or a projector are useful.

Optimal video conference room equipment for up to 18 participants

	Good ★★★	Better ★★★★	Best ★★★★★
Microphones	Table microphones	Several table microphones or ceiling microphones combined	Multiple strategically placed microphones combined with body or lavalier microphones
Cameras	Single camera (wide-angle or fisheye lens)	Multiple cameras or one PTZ camera	High quality PTZ camera
Displays	Single display	Dual-screen display solutions	Interactive dual-screen display solutions
Connectivity	WLAN connection if bandwidth is sufficient	Wired connection for larger data exchange	Wired connection for larger data exchange

Best practice for videoconference rooms with 18 or more participants

In a large conference room, the demands on technology increase even more. Multiple, strategically placed microphones can be used to ensure that everyone is heard clearly. Similarly, multiple cameras or a high-quality PTZ camera can be placed to capture all participants, and multiple large screens or projectors ensure that all participants can see the content being presented. For connectivity, a wired connection is the best option to ensure a reliable, high-quality connection

Product recommendation overview for rooms with more than 18 participants

	Good ★★★	Better ★★★★	Best ★★★★★
Microphones	Several high-quality table microphones	Several professional ceiling microphones	Several ceiling microphones combined with body or lavalier microphones
Cameras	Multiple cameras or one PTZ camera	Multiple professional PTZ cameras	Professional PTZ cameras with speaker tracking
Displays	Multiple professional videoconference displays	Multiple interactive videoconference displays	Large format LED wall
Connectivity	Wired connection to dedicated network	Wired connection with multiple dedicated networks	Wired connection with multiple dedicated networks and WLAN backup

Do you have any questions about setting up your video conference room?

We will be happy to advise you personally by phone or email. Take advantage of our professional advice and installation service!

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